Environment

General Summary: The Development Assistant will be responsible for the coordination of specific fundraising initiatives and for carrying out clerical and support functions within the department. S/he will ensure that all data is transcribed according to procedures established by the Department, provide effective organization within the office regarding scheduling, filing, copying, collecting data, running reports, and gathering information.


Accountability: Reports to Associate Director of Development


Principal Duties and Responsibilities

Data entry
• Follow established procedures in processing all gifts and checks and inputting required information into database

• Process all letters and correspondence pertaining to donor acknowledgement (schedule revisions for acknowledgments at times throughout the year, varying our language as is appropriate).  Keep an online donation log in Excel to be given to the Director of Finance on a monthly basis

• Scan all donation related mail and attach it to the relevant records in the fundraising database


Fundraising
• Coordinate all aspects of the parish mission appeals, including communication with identified parishes, scheduling appeals with church pastors and with FJVs or others who will speak at the masses Coordinate all aspects of the combined federal campaign and state campaigns and take the necessary actions to ensure all paperwork is completed in a timely manner

• Assist with the logistics for events, such as handling RSVPs, fielding inquiries regarding the event and working with vendors


Departmental tasks
• Serve as departmental contact for general development inquiries and routing them to the appropriate person for effective response

• Assist donors in a pleasant and professional manner with questions related to events and donations

• Update the organization-wide calendar with Advancement meetings and events

• Prepare reports for management as required

• Participate as team member in offering suggestions for improvement of department functions; performing other duties as assigned or as seen to be necessary.


Requirements

Education
• High school diploma, some college preferred

Experience
• 2-3 years of work experience in a professional, administrative setting

• Experience working with a database preferred

Knowledge, Skills, Abilities
• Highly organized, efficient, mature and a team player

• Ability to work under pressure and manage multiple ongoing deadlines

• Strong customer service skills

• Attention to detail

• Knowledge of Microsoft office required.


Working Conditions

• Typical work day of 9am to 5pm

• Large amounts of office work; must have the physical ability to sit and stand for long periods of time and perform daily activities from a desk and must be able to operate a computer and other office equipment

• Given office layout, the ability to climb two flights of stairs several times a day